Photo & Media Release

Template Version — Not for Use Without Legal Review

1. Parties

This Photo and Media Release ("Release") is granted by the undersigned parent or legal guardian ("Grantor") on behalf of themselves and their minor child to Hooks Fastpitch, a youth sports organization located at 1847 Jackson Lane, China Spring, Texas 76633 ("Organization").

By signing below, Grantor affirms that they are the parent or legal guardian of the minor player named in this document and have the legal authority to grant the rights described herein on the minor's behalf.

2. Grant of Rights

Grantor hereby grants Hooks Fastpitch a non-exclusive, royalty-free, perpetual license to photograph, video-record, livestream, and otherwise capture the image, likeness, name, and voice of Grantor's minor child during any Hooks Fastpitch activity, program, practice, game, tournament, clinic, team event, or other organizational activity ("Hooks Fastpitch Activities").

This grant includes the right to use, reproduce, edit, distribute, and display such images and recordings in connection with Hooks Fastpitch's organizational activities, as further described in Section 3.

3. Permitted Uses

Images and video recordings captured under this Release may be used by Hooks Fastpitch for the following purposes:

  • (a) Organization Website: Display on hooksfastpitch.com, including team pages, news posts, and alumni features.
  • (b) Social Media: Posts on official Hooks Fastpitch social media accounts, including but not limited to Facebook, Instagram, X (Twitter), and YouTube.
  • (c) Printed Materials: Inclusion in printed brochures, banners, flyers, tournament programs, and similar organizational collateral.
  • (d) Promotional and Recruiting Materials: Use in materials designed to promote Hooks Fastpitch programs, recruit prospective players, or attract sponsors — including digital advertisements placed on platforms where Hooks Fastpitch controls the content.
  • (e) Internal Use: Archival, historical, and internal organizational records maintained by Hooks Fastpitch.

4. Restrictions

Hooks Fastpitch agrees that it will not:

  • (a) Sell Player Images: Sell, license, or otherwise transfer Grantor's minor child's images or likeness to third parties for the third party's independent commercial use.
  • (b) Third-Party Commercial Advertising: Use images of Grantor's minor child in any third-party commercial advertising campaign without obtaining separate, specific written consent from Grantor at the time of such use.
  • (c) Share with Unaffiliated Organizations: Share, distribute, or make available images of Grantor's minor child to organizations not affiliated with Hooks Fastpitch without prior written consent from Grantor.
  • (d) Derogatory Use: Use images in any manner that is defamatory, misleading, or otherwise harmful to the minor player or Grantor's reputation.

5. Revocation

Grantor may revoke this Release at any time by providing written notice to Hooks Fastpitch at the address in Section 8 or through the contact form at hooksfastpitch.com/contact-us.html.

Revocation will be effective for future use only. Hooks Fastpitch is not obligated to remove, take down, or destroy existing materials (printed or digital) already published or distributed prior to receipt of the revocation notice. Hooks Fastpitch will make reasonable efforts to avoid new use of the minor player's images following receipt of a revocation notice.

Upon revocation, Hooks Fastpitch will confirm receipt and note the effective date of revocation in its records.

6. No Compensation

Grantor understands and agrees that no monetary compensation, credit, or other consideration will be provided to Grantor or the minor player in connection with this Release. The grant of rights is made voluntarily as part of Grantor's minor child's participation in Hooks Fastpitch programs.

7. Governing Law

This Release shall be governed by and construed in accordance with the laws of the State of Texas. Any dispute arising out of or relating to this Release shall be resolved in the state or federal courts of McLennan County, Texas, and Grantor consents to the personal jurisdiction of such courts.

8. Contact

For questions about this Release, to submit a revocation notice, or for any other inquiry related to the use of your child's image, please contact Hooks Fastpitch:

Hooks Fastpitch
1847 Jackson Lane
China Spring, Texas 76633

You may also reach us through our website contact form at hooksfastpitch.com/contact-us.html.

Signature Block

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